National Cash Flow Systems, Inc.

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Checks By Phone

Accepting your customer's check over the phone, fax or e-mail can be as easy as accepting a credit card. Ask your customer for the bank routing and account numbers, which are printed at the bottom of every check. Enter this information into our software and then transmit the information via the Federal Reserve's Automated Clearing House (ACH) network. No need to print and deposit paper items! Funds are debited electronically from your customer's account and deposited into your business checking account, all automatically.

Why use ACH phone checks?

No more "the check is in the mail."
Faster funds availability.
Reduced banking fees.
Greater audience availability (more checking account customers than credit card holders).
Convenience to your customers.
Collection of past due accounts over the phone.
No more Cash On Delivery hassles.

Now your company can use the same powerful tools that only the largest companies have enjoyed in the past. With our EFT system you can automatically and electronically debit your client’s bank accounts for your recurring and non-recurring billing as well as eliminate the ongoing expense of accepting and processing payments through traditional paper methods!

Ease of Use. Our system has been designed from the ground up to be as intuitive and efficient as possible all the while incorporating the most advanced and powerful features that have been designed into any program of it's kind. In fact, it is so easy to use, that you'll be able to install the program, configure the software for your company and be ready to start entering billing transactions within 15 minutes of starting.

Powerful Scheduling. One of the most powerful features of the software is in how easy it is to schedule billing transactions. Whether you need to schedule a single transaction for a new customer or if you need to schedule multiple recurring transactions for a group of customers - it's all just a few clicks away. Recurring transactions can be scheduled to recur on a weekly, biweekly, monthly, quarterly, semiannual, annual, or custom number of days basis. Transactions can be scheduled for months and even years into the future - all with a simple click of a button.

Advanced Resubmit Options. Another one of the more powerful capabilities of the program is it's ability to handle rejected and NSF items. The system allows you to customize the software to work the way you do. Whether you want NSF items to be resubmitted immediately, after a certain number of days has elapsed or on certain days of month such as the 1st or 15th. Either way, you can automatically reschedule these transactions for you or you can even setup the system to allow you to resubmit these transactions manually. By using the manual resubmit option this would allow you to confirm that the funds were available or to contact your customer before making another attempt at collection.

Comprehensive Reporting. As part of the standard program you will have a comprehensive set of reports that will give you the critical financial information that you need. Whether you need to look at a customer's payment history or if you need to analyze your company's future revenue streams, you will have the reports you need. The use of these comprehensive and analytical reports in addition to the improved efficiency that we can bring to your company will allow you to spend time focusing on growing your business rather than dealing with the day to day collection and cash flow problems.

Multi-user / Multi-company capable. Software is fully network capable and has been certified on the most popular network operating systems in the PC world. Novell Netware and Microsoft's NT Server and Win95/98 networking have been certified. The number of simultaneous users accessing the software is only limited by the number of users on your network. In addition to using the system to handle your company's billing needs, it is also multi-company capable so you can use the software to process multiple divisions or (in a service bureau environment) the transactions for multiple companies.

Check Reader Support. Optionally, you can add a check reader device that will allow you to automatically enter your customer's bank account information by simply sliding their check through a check reader. By using the optional check reader you will not only improve your efficiency by eliminating the need to key in your customer's bank account information, but you will also eliminate errors that are made by typos or other human related errors.

Service you can count on. We understand that your cash flow and your relationship with your customers are the two most important aspects of your business. This is why we will be here to make sure that your transactions are processed accurately and on time each and every time. And in the event there is a problem, we will be there to provide you with the answers and the solutions that you need.